Knowledge Base

Characteristics of Highly Effective Academy Management Software

Management is an important part of any education system. School or Collage authorities all over the world are continuously engaged in numerous activities to efficiently manage school or collage functions and provide better educational experience to students. However managing school and collages affairs is not at all easy in this fast growing world.

To better perform the functions of school or collage management and assure parents of their child’s safety and progress, schools and collages are use academy management software nowadays. These software boost a variety of features that improve the overall administration of schools and collages. Now, let’s have a look on the top 11 characteristics of a highly effective Academy management software.

Student Information

Attendance, homework, discipline, grades and achievements! Almost all information regarding the students can be accessed easily using an efficient academy management software. Teachers can use the student database to avail basic information of students like grades, address, information regarding parents and siblings etc. In addition to these information details regarding the students’ medical history, accounts, billing etc. are also added by the administration. Smart cards for schools or collages can be tagged along with the identity card to access the details regarding a particular student in case of a need. As simple as that!

Parent Access

Being part of your child’s academy activities and stay connected with their academic progress can be a difficult thing in this busy world. However, now it’s easy for parents to avail updates about their child’s academic activities through parent portals and Academy apps. It helps parents to be with their child and teachers the whole day.

Benefits of Parent portal

Helps parents to actively participate in their children’s educational activities.

Provides up-to-date information regarding PTA meeting, grades, assignments etc.

Provides great relief to teachers by providing students’ attendance report and progress cards to parents without any delay.

The feature of direct line of communication to teachers helps students and parents to contact teachers in case of any doubts, questions, comments or suggestions.

Teacher Information

An effective academy management software not only helps in availing information regarding the students but also provides information regarding the teacher activities inside the school. It’s easy to view a particular teacher’s class schedule, file reports efficiently etc. Also teachers can use their database to keep the details regarding class timings, student progress and classroom activities in one place. Some of its advantages include:

Teachers can log onto their database securely to access the records regarding school, classroom and student activities.

Classroom forms and reports can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly.

Teachers can easily notify parents about their student’s report once it is filed.

Attendance Management

Attendance management is an important Academy administrative task and it requires a lot of time for teachers to do that at the beginning of each class. Sometimes, it difficult for teachers to manage the whole process of taking attendance and recording them accurately. Marking attendance in grids having small squares is very hard and errors can occur very easily. But attendance management is no longer a burden with Academy management system. Now, recording attendance of each student is just a click away. You can manage attendance of your students without any errors using online attendance pages and share the details with parents within a short time.

Report Cards

Report card represents a student’s hard work throughout the year and it is the most anticipated thing in an academic year. However, both the teachers and the school administration find it a time-consuming responsibility. Academy management software can help teachers and school & collage authorities to streamline the process of generating report cards using an interactive database. With the already available information about a student’s class performance, attendance and exam results, the database completes the report card automatically. Teachers can review this before finalizing and approving the report card and make it accessible to parents and students immediately.

Fee and Online Payment

Managing receipts and incoming payments, preparing bills, tracking several types of fees before applying them to the right student etc.. can be time-consuming and difficult without a proper software to handle the functions. Online billing helps schools to allow credit card payments and parents can pay their child’s school fees at home easily. This make the whole process of fee payment hassle-free for both parents and the school or collage.

Admission Management

Avoid keeping bundles of files as you can save all the data in a system. This method can help you to access the data immediately if required. You can do all this with effective school management software. It is capable enough to manage the registration and admission process of both old and new students smoothly. This software can remove the difficulties caused by human errors and treats the new and old students differently based on the information provided.

Profile Management

Academy management system or software efficiently performs profile management. It is one module of the system which is used to manage students, parents, staff and teachers. It captures information such as name and contact information of the users. Every user has their own login credentials to access.


With this module, daily classroom homework assignments become easily available to students 24 hours a day. It also contains the date when it was assigned and when it should be submitted. In addition to these, teachers can also modify homework assignments and projects as per the requirements.

Library Management

This module is an effective solution to make library management simple and effective. It has features such as find, search, issue and return books. It supports bar code & scanning capability to automate your library. It also includes reports of library members, daily issue register and much more.

Transport Management

Any effective school or collage management software will have the facility to manage school or collage transportation effectively. With this, you can keep track of each student’s route change history. They also display information such as students who has opted for school or collage transportation without routes assigned to them. It ensures student safety by making sure whether a student is present on the bus or not and later submits the report to their parents.